To select an audiovisual company when planning an event is not a simple task. From a range of vendors on the market, it pays to know a great service provider to stick with for years. You have to be sure that you are happy with the services offered. Below are some things to consider before settling on an AV company.
Saving you stress
Event planners are often very busy. You can tell a great AV company from how much stress it saves you. When planning an event, you have to juggle a variety of things before the next event. The right event planner can save you a significant amount of time headaches. You are sure to be on the same page to allow making appropriate changes. This saves time and money when you have to look for a better company at the last hour.
The ideal AV company saves time and need to send endless emails with upfront meetings. During these, the company will ask critical questions regarding your event. Additionally, you are able to ask questions on the phone with immediate responses to leave no detail unturned. Getting all project information upfront allows knocking out the quoting process appropriately. This eliminates checking over and having to ask for more information. This significantly saves a lot of time with a chance to get an accurate quote from the onset of the project.
A great relationship with the company
The ideal event production company in Dubai should offer AV service and maintain a good relationship with customers. Due diligence is necessary to ensure that you are getting your money’s worth. This is essential even after getting the best relationship from your service provider. Dealing with such a company offers new ideas and perspectives regarding your event. This company should not leave you scrambling at the last hour.
Knows your event better
It pays to work with an event planner who knows your event better. These should understand all the inner workings and nuances better than you. This saves you from going through the hustle of switching companies for various events. You will always have peace of mind knowing that the AV company will do work beyond your expectations. Relying on an in-house team to handle AV encourages stagnation in design.
You are likely to end up settling for less than you deserve. Avoiding this pitfall requires working with a company always on par with trending AV systems and event trends backed by effective communication of your vision and goals. Dealing with an AV company that meets this requirement allows focusing on other aspects of event organization for better results.
Enough knowledge about AV
Handling AV during an event is overwhelming and puzzling. So, it pays to work with a company that handles more than event planning. This should have transitioned to AV and production from years handling events production, hiring AV, and event production. You will have guaranteed that the company doesn’t suck. The ideal company should guide you to make the best choice for your event.
Recommendation from your venue
When perplexed on how to select the right AV company, consider getting recommendations from your venue. This audiovisual company knows the ins and outs of the venue and understands how to do a great job. These have worked before at the venue to give the venue owners the confidence to recommended them to their clients. Working with such a company saves you from the hassle of working with a company you don’t know much about. Additionally, getting everything from the same places is very convenient and cost-saving.
Offering other services
The ideal audiovisual service provider should offer more other complementary services. Since good AV companies are booked up very quickly, book one before signing the venue contract. The ideal company should help you determine a venue to fit your needs and vision. Professional companies look at venues beyond what you might consider. These understand that ceiling heights, power, and rigging points are essential considerations. This saves time and money in the long run.
Quotes after explaining details
A professional audiovisual company doesn’t send a quote without details. The right company will walk you throughout the quote line by line. It is in your best interest to understand what you are paying for. This allows evaluating whether you are getting good value for money. The details are usually in plain and concise language to allow you to understand everything without confusion.
State of the art equipment
Finally, it is very important to work with an audiovisual company with state of the art equipment. Technology advances quickly and it would be a waste of time and resources to work with a company having outdated technology. Your audiovisual company should use appropriate technology to ensure your event goes successfully. This allows utilizing opportunities to make the event memorable and engaging.
Careful planning is very important when planning an event. Working with the right company is important to ensure that everything including audiovisual is appropriate to make your event more successful.